Duct cleaning software that counts the vents you found.
The phone quote said 14 supplies. The house has 18 and two of the returns are behind a couch. Redline bills what's actually there, keeps the before and after photos on the customer and books the dryer vent for next year.
When the vent count changes at the door
Invoice drafted for Gina Romano: $684, "18 supply vents, 3 returns, dryer vent cleaning" (18 at $25, 3 at $35, dryer vent $129).
Approve it and the pay link goes live.
Booked Tuesday, Oct 12, 2027 at 9:00 for Gina. I book one visit at a time; to keep her coming every year, add the visit with a 12-month repeat from Add event in the Calendar instead.
Invoices are on Solo and up. Repeating visits work on every plan.
Counts, photos and rebooking
Per vent, per system, per dryer
Supplies and returns each, the main trunk, the blower, the dryer vent and a sanitizer add-on. Your prices are remembered, so the next invoice is one sentence. See invoicing.
Before and after photos on file
Snap the lint-packed dryer duct and the clean one and file them to the customer with Quick-Sort. They're on the customer's Notes tab, ready to show on your phone.
Dryer vents every year
Book dryer vent visits with a 12 month repeat and whole-house cleanings every few years. Each series can run up to 52 visits. See recurring jobs.
HVAC company referrals
If an HVAC shop sends you work, keep them as a contact and note who referred each customer, so you know where the jobs come from. See contacts and CRM.
Two techs, one van
On Team and up, Group for the day puts both techs on one van with one shared list of jobs, and the job checklist goes to their phones.
Trust is the product
Duct cleaning has a trust problem the customer brings with them. They've seen the cheap coupon offers, and they don't know what's in their ducts. The companies that do well show their work: the camera view, the before and after photos, the pile of lint out of the dryer line. That proof matters more than the price.
Redline keeps that proof on the customer instead of in a camera roll. When they call next year, or when they ask why they should pay for the sanitizer, the photos are there. The vent count goes on the invoice the way you found it, not the way it was guessed on the phone.
The work comes in waves, spring for allergy season and fall before the furnace starts. Whole-house jobs come back every few years and dryer vents every year, which is a repeat base you can build on if each one is on the calendar.
Straight answers for duct cleaners
Redline does
- Invoice the real vent count by chat (Solo and up)
- Keep before and after photos on each customer
- Repeat dryer vents yearly and whole-house every few years
- Track referrals from HVAC shops and realtors
- Put two techs on one van (Team and up)
Redline doesn't
- Store camera inspection video (photos only)
- Produce a NADCA-style inspection report
- Remind customers they're due on its own
- Let customers book online
- Text customers (calling is one tap)
Questions contractors ask
Can I show customers the photos from their job?
The photos are on their file in Redline, ready to pull up on your phone at the door. There's no customer portal where they log in to see them.
Does Redline have a checklist for my techs?
On Team and up, the tech app shows a checklist on each job (before photos, the job, after photos), and your scope goes in the job notes the tech sees. It's a checklist, not a standards report.
Can I quote by the vent and adjust on site?
Yes. Quote by the vent before you go, then tell Redline the real count when you invoice. The quote and the invoice are separate, so the change is clear.
Free duct cleaning paperwork and tools
Keep reading
- Quick-SortA drop box for the field. Capture now, and Redline suggests where it belongs.
- Recurring jobs and repeat presetsBook a whole season of visits in one save, and reuse the cadence as a preset.
- HVAC softwareBook tune-ups and no-heat calls, quote changeouts and invoice from the truck.
- Chimney softwareBook annual sweeps and turn what you find on the roof into repair quotes.
- Carpet cleaning softwareBill the rooms added at the door and rebook customers every 6 to 12 months.
Run your business by chat.
Redline is free to start. Tell it about the job and it handles the quote, the schedule, the invoice and the follow-up.