Landscaping software for the spring rush.
Everyone wants their beds done the same three weeks in April. Redline turns your walk-around into a bid in yards and feet, bills the deposit so you can order plants, and puts each crew on the right property.
From walk-around to crew assignment
Drafted for Ellen Hollis: bed prep 600 sq ft, mulch 9 cu yd, steel edging 220 linear ft, boxwood (3 gal) x 6, debris removal 1 load. $4,365 with a $1,746 deposit. Review it?
Luis's crew is open Tuesday morning, and they're already in Wellesley that afternoon. Book Hollis Tuesday at 8 and put it on their phones?
Putting crews on jobs is on the Team plan and up. Deposits and invoices are on Solo and up.
How Redline fits landscape work
Bids in yards, feet and plants
Mulch and topsoil by the cubic yard, sod and pavers by the square foot, edging by the linear foot, plants by the each. Tell Redline the quantities and it lays out the bid. See landscaping estimates.
Deposit first, then the nursery order
Put a deposit percentage on the quote and bill it when they say yes, so the plants and stone are paid for before you order. On Solo and up.
Several crews, one board
On Team and up, each crew lead gets the tech app and the board shows who's where. Two people sharing a truck? Group them for the day. See crew dispatch.
Spring and fall cleanups
Last year's cleanup customers are in the pipeline under Paid. Filter by town and the past year, then have Redline draft the "want us back this spring?" email from your Gmail.
Maintenance on a cadence
Biweekly bed maintenance or a monthly visit repeats from one save, up to 52 visits. Save the cadence as a preset like "Biweekly beds".
Dig Safe and HOA notes on the job
Put the locate ticket number, HOA approval and the gate code for the backyard in the job notes, and a "confirm the locate is marked" line in the notes the crew sees.
A landscaper's season, start to finish
Spring is the rush: cleanups, mulch, new beds, sod, and every customer wants theirs before Mother's Day. Summer is install season, with patios, walls and plantings that need materials ordered and crews coordinated. Fall brings cleanups and planting again, and winter is quiet or turns into plowing.
The money side is lumpy. Hardscape and design-build jobs need a deposit before you buy stone and plants, and maintenance is billed per visit or monthly. Redline handles both on Solo and up: deposits on the quote, invoices by chat, and overdue alerts at day 3, 7 and 14 that tell you which customer to call.
If you also mow, keep it in the same account. Maintenance visits sit on the same calendar as installs, and the lawn care side works the same way.
Fit check for landscapers
Redline does
- Build bids from your quantities in yards, feet and plants
- Bill deposits before you order materials (Solo and up)
- Run several crews from a dispatch board (Team and up)
- Repeat maintenance visits on a set cadence
- Draft seasonal follow-ups to past customers
Redline doesn't
- Do material takeoffs from a site plan or drawing
- Make design drawings or plant lists
- Track plant warranties or replacements
- Optimize routes by drive time (it groups by town)
- Text customers or crews (crews get crew chat on Team and up)
Questions contractors ask
Can Redline work out how much mulch I need?
It does the arithmetic you ask for in the chat ("600 sq ft at 3 inches, how many yards?"), but it isn't a takeoff tool. Check the number against your own measure before you order.
How many crews can I run?
Team includes 3 seats for $129 a month, counting you. Team+ includes 10 seats for $299, and you can add more at $29 each. Every crew member in the app uses a seat.
Can I bill maintenance monthly?
Yes, by message: "invoice the Garcias for 4 maintenance visits in May". Redline doesn't bill on a schedule by itself, so each invoice is one you approve.
Landscaping paperwork and tools
- Landscaping estimate templateMulch, plants, edging and hardscape with a deposit
- Landscaping invoice templateMaterials and labor with the deposit applied
- Landscaping estimate softwareHow a walk-around becomes a bid
- Landscaping invoicing softwareInstall balances with the extra yards, and season contracts
- Landscaping dispatch softwareInstall and maintenance crews on one board
- Markup vs margin calculatorSet your markup on plants and stone
Keep reading
- Landscaping estimate softwareBed sizes into yards, plant counts and crew hours, with a deposit to buy materials.
- Lawn care softwareSet the season's mows in one save, push rain days and bill at month end.
- Crew dispatch and tech appA board for every tech's day and a simple app for the crew. Team plan and up.
- Snow removal softwareBill a whole storm in one message, sell seasonal contracts and chase who still owes.
- Tree service softwareQuote removals and stumps from photos, write down what you promised and collect on site.
Run your business by chat.
Redline is free to start. Tell it about the job and it handles the quote, the schedule, the invoice and the follow-up.