Appliance repair invoice template, for the second visit.
Built for the repair that takes two trips: diagnose, order the part, come back. The diagnostic credit and the parts deposit both show up where the customer can see them. Every field edits in place.
Invoice
| Item | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Diagnostic, visit 1 $95 fee credited toward this repair | 1 | each | $0.00 | $0.00 |
| Evaporator fan motor Part no. (put it here) | 1 | each | $78.00 | $78.00 |
| Defrost thermostat Part no. (put it here) | 1 | each | $42.00 | $42.00 |
| Expedited shipping on parts | 1 | each | $25.00 | $25.00 |
| Return trip, visit 2 | 1 | each | $45.00 | $45.00 |
| Labor, repair Install parts, manual defrost, test cooling | 1 | flat | $165.00 | $165.00 |
Click any text to change it. Rates and the tax rate are examples, so put in your own. Totals update as you type.
What this template covers
- The diagnostic shown at $0 with the credit written out, so the customer sees they weren't charged twice
- Each part on its own line with a spot for the part number
- The return trip and expedited shipping as separate, honest lines
- Flat labor for the repair itself
- The parts deposit from visit 1 taken off after tax
Skip the template next time
Two-visit jobs are where money gets lost: the part comes in, the return trip happens, and the bill never goes out. In Redline the job stays in your pipeline as In Progress until you say "invoice Walsh $227.19, fridge repair balance after the $150 parts deposit". Redline drafts it as one amount with a one-line description, so keep this itemized sheet if she wants the parts listed. Approve it, then copy the card pay link from the invoice in Money and paste it into an email to her.
Drop a photo of the rating plate into Quick-Sort and file it to her contact, so the model and serial are in her notes the next time she calls. Invoicing is on Solo, $29 a month with a 7-day free trial. See appliance repair software or Quick-Sort.
Close out the return trip on the spot.
Start free, then turn on Solo so the visit-two bill goes out as a card pay link on your own Stripe account.
Keep reading
- Appliance repair estimate templatePost-diagnosis repair quote with parts, labor and parts deposit.
- Appliance repair softwareDiagnose, order the part, come back: keep two-visit repairs from slipping.
- Job pipelineEvery job from Lead to Paid, with cards that turn amber and red as they sit.
- Hourly rate calculatorTurn pay, overhead and billable hours into the rate you should charge.