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Plumbing invoice template for the emergency swap.

A water heater that lets go at 8pm turns into a service call, a new tank, a pile of fittings and an inspection. This invoice has a line for each, and you can change any of them.

Invoice

No. 1042
Your Plumbing Co.
Street address, City, ST
Phone · email
License no. (if your trade needs one)
Bill toKevin WalshJob address
JobLeaking water heater, emergency replacement
Date · DueDate issued · Due in 14 days
ItemQtyUnitRateAmount
Service call / diagnostic1each$99.00$99.00
Water heater, 50 gal gas
Atmospheric vent, make and model
1each$1650.00$1,650.00
Expansion tank
Required on closed systems
1each$225.00$225.00
Fittings and valves
Gas shutoff, flex connector, dielectric unions
4each$32.00$128.00
Labor3.5hour$125.00$437.50
Plumbing and gas permit1each$85.00$85.00
Haul-away of old water heater1each$75.00$75.00
After-hours emergency fee1each$150.00$150.00
Subtotal$2,849.50
Tax (6.25%)$178.09
Amount due$3,027.59
Due on completion. Emergency work done under the authorization you signed on arrival.
Tank warranty registered with the manufacturer under the homeowner's name. Labor warranty: put your terms here.
The town inspects the install. Someone 18 or older needs to be home for the inspection; we'll call to set the date.
Send it as a pay link with Redline

Click any text to change it. Rates and the tax rate are examples, so put in your own. Totals update as you type.

What this template covers

  • The service call on its own line, separate from the repair
  • The heater listed with gallons and fuel type, plus the expansion tank code calls for
  • Fittings and valves counted each, so a messy connection costs what it cost
  • Labor by the hour, a permit line and haul-away of the old tank
  • An emergency fee line you delete on daytime calls

Skip the template next time

At 10pm you don't want to type an invoice. In Redline you say "invoice Walsh $3,027.59 for the emergency water heater swap" and the draft is waiting for your OK, one amount with a one-line description. Approve it and the pay link is live; copy it from the invoice in Money and paste it into a message or an email to him. He pays by card and the money lands in your own Stripe account.

Invoicing is on the Solo plan, $29 a month with a 7-day free trial. Unpaid invoices get flagged at day 3, 7 and 14 so you know who to call. See the plumbing software page or overdue invoice alerts.

Invoice from the basement stairs.

Start free and turn on invoicing when you're ready. Card payments go to your own Stripe account.

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