Excavation invoice template, hours and loads.
A foundation dig for a builder, billed off the equipment log and the load tickets, with the ledge and the inspection wait on their own lines. Every field edits in place.
Invoice
| Item | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Mobilization Excavator and skid steer, in and out | 1 | each | $600.00 | $600.00 |
| Excavator with operator Per equipment hours log | 18 | hour | $165.00 | $2,970.00 |
| Skid steer with operator | 10 | hour | $110.00 | $1,100.00 |
| Haul-off, spoils Per load tickets | 14 | load | $250.00 | $3,500.00 |
| Crushed stone, 3/4 in. Footing drain and backfill | 40 | ton | $38.00 | $1,520.00 |
| Rock encountered Ledge at the NE corner, hammer attachment | 4 | hour | $225.00 | $900.00 |
| Standby time Waiting on footing inspection | 1.5 | hour | $165.00 | $247.50 |
Click any text to change it. Rates and the tax rate are examples, so put in your own. Totals update as you type.
What this template covers
- Each machine per hour with operator, matched to your hours log
- Haul-off per load and stone per ton, matched to the tickets
- Rock and standby as their own lines, priced at the agreed rates
- Mobilization in and out
- Builder payment terms and the locate ticket number in the terms
Skip the template next time
Redline doesn't log machine hours for you, so total them from your log on this sheet, then say "invoice Northgate $10,837.50 for the Lot 7 dig and backfill". It drafts one amount with a one-line description, so send this itemized sheet with the tickets. You approve it, then copy the pay link from the invoice in Money into an email to Mike from your Gmail.
Builders are slow. "Who owes me?" lists every open invoice and the total, and with chasing on, Redline sends a who-to-call alert to your iPhone at day 3, 7 and 14 after it's sent. Invoicing is on Solo, $29 a month with a 7-day free trial. See excavation software or overdue invoice alerts.
Get the Lot 7 money in before the framers start.
Start free and add Solo for invoices and overdue alerts. Card payments land in your own Stripe account.
Keep reading
- Excavation estimate templateDrainage: machine hours, trenching, stone and loam, haul-off.
- Excavation softwareTurn machine hours and loads into an invoice and chase builders who pay late.
- Overdue invoice alertsUnpaid invoices flagged at day 3, 7 and 14, with a push telling you who to call.
- Hourly rate calculatorTurn pay, overhead and billable hours into the rate you should charge.