Redline
Expenses and reports

See what each job actually made.

Revenue is easy to see. What you kept after the lumber, the dump fee and the fuel is not. Redline files each receipt against the job it belongs to, so Reports can show profit per job after materials, plus what you collected and what's still booked but not banked.

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The numbers, without opening a spreadsheet

What did I collect this month?
Redline

$18,450 collected this month after refunds, $4,200 of it this week. $3,100 is overdue, and you've logged $5,870 in expenses so far.

Money questions in chat need Solo or higher, where invoices and expenses live.

From receipt to report

  1. Log the receipt

    In Money, open Expenses and enter the vendor and amount, add a photo of the receipt if you want one on file, and pick a category: materials, fuel, equipment or other.

  2. File it against the job

    Pick the job it belongs to, so the $412 at the lumber yard counts against the Pratt deck, not the month in general.

  3. Let the crew help

    On Team and up, techs snap receipts from their own app and they're filed the same way. See crew dispatch.

  4. Read the report

    Reports shows profit, collected, spent, and booked but not banked for the month, the quarter or the year to date, with profit per job underneath.

What profit per job looks like

An example month for a small deck and fence outfit. Profit here is the invoice total minus materials filed against the job.

JobInvoicedMaterials filedProfit after materials
Pratt deck, 16 x 20 composite$18,600$9,240$9,360
Hollis fence, 140 ft cedar$7,980$3,710$4,270
Ames stair rebuild$2,450$640$1,810

Example figures only. Labor isn't in Redline's math yet, so subtract your crew's hours yourself.

How Money is laid out

Overview

Collected, outstanding, overdue, payouts status, jobs Ready to bill and invoices being chased.

Invoices

Not billed, Sent, Overdue and Paid, plus deposits. See invoicing.

Expenses

Every receipt by vendor, amount, category and job. Amounts are typed in; Redline doesn't read them off the photo.

Reports

Profit, collected, spent and booked not banked, for the month, quarter or year to date, plus profit per job.

Exports for your accountant

"Export for QuickBooks" downloads a CSV file in QuickBooks format, and there's a plain CSV too. It's a file you hand over, not a live connection.

Check your pricing

If a job type keeps coming in thin, run it through the job profit calculator or the markup vs margin calculator before the next quote.

Straight answers before you switch

Redline does

  • File receipts against the job, with an optional photo
  • Show profit per job after materials
  • Report collected, spent and booked not banked
  • Export a QuickBooks-format CSV and a plain CSV

Redline doesn't

  • Read amounts off a receipt photo (you type them)
  • Count labor cost or track time
  • Sync with QuickBooks or Xero
  • Do bookkeeping, payroll or taxes
  • Track inventory or purchase orders

Questions contractors ask

Which plan includes expenses and reports?

Solo and up, at $29 a month. They live in the Money tab with invoicing. Solo has a 7-day free trial on the web. See pricing.

Is profit per job only on the top plan?

No. Every plan with Money, starting at Solo, shows profit per job after materials.

Does it replace my bookkeeper?

No. Redline tracks job money: what you billed, collected and spent on each job. Your bookkeeper gets the CSV export for the books.

Can I get all my data out?

Yes. Money exports are in Reports. Contacts, jobs, activity and the calendar export as a JSON file from Settings, under Data and privacy.

Find out which jobs pay.

Turn on Solo, log this week's receipts against their jobs, and check Reports on Friday.

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